1. The date, address and greetings were written.
June 13, 2016
Embassy of the Federal Republic of Germany
Visa Section
25/F Tower 2, RCBC Plaza,
6819 Ayala Avenue
Makati City 1200
Philippines
To Whom It May Concern:
2. Her personal details and current address were included in the beginning of the letter.
Good day!
I am Diana Grace Yabis, born on June 15, 1993 in Manila, Philippines with passport number EB6354276. I live at #25 Halimbawa Street, Chorva Village, Makati, Philippines.
3. The date her application was rejected.
I am writing this letter as remonstration for the rejection of my visa application I received from the German Embassy dated May 26, 2016. My visa application was refused for the reason that my “intention to leave the territory of the Member States before the expiry of the visa could not be ascertained”.
4. The main body of her visa appeal letter. The reason why she was rejected was because the embassy thinks she will not come back. Meaning they were questioning her proof of rootedness. So she wrote in the appeal letter that she has submitted all her documents related to her job which is one proof of rootedness that one can show.
I don’t understand why I was refused a tourist visa when I have shown proofs that I will be coming back to the Philippines after my approved vacation leave from work. Hence I am writing to appeal my visa application and I have attached additional documents as proof that I do not intend to be an illegal immigrant in Germany.
Firstly, I have submitted all the documents that you require as proof of “Your rootedness in the Philippines” as an employee. I am a full-time employee of Unilever RFM as a Distributor Development Executive since April 16, 2015. I have submitted and attached in this appeal again all the required documents as proof that I will return to the Philippines after my approved vacation leave: my Certificate of Employment, my Income Tax Return and my approved Leave of Absence.
5. Travel history and previous visas. If you have travelled before or have other visas, you can write about this and other visas that you have. Show that you have a good travel history (if you have any).
Secondly, I have studied and lived in Warsaw and travelled around Europe in 2011-2012 as a full scholar of the European Commission under the Erasmus Mundus scholarship scheme. I studied at University of Warsaw from September 2011 to March 2012 as an exchange student. I have travelled to almost a dozen countries in Europe during this time. I have attached a photo of my type D visa issued by the Embassy of Poland. I would also like to point out that I followed the dates of my visa and left from the Schengen Area before its expiry. If I wanted to be an illegal immigrant in Europe, I have plenty of opportunities to do so during this time.
6. Reasons why she is traveling to Europe. Write your reasons and your travel plans. Show that you are truly just a traveller without any bad plans to be an illegal immigrant. Write how you have never overstayed abroad and how you always came back. Tell them you don’t have any records of being an illegal immigrant. This is what my sister did.
Thirdly, I will be traveling with my parents, Jose and Maria Yabis, at the same time to visit my brother, DJ Yabis, who lives in Germany. I have not visited my brother who has lived in Germany for the last 3 years and I would love to visit this year with my parents as we have planned this to be a family get-together in Germany. Our family has NO RECORD of overstaying visas, illegal immigration or any of that sort. I HAVE NO DREAMS of becoming an illegal immigrant. I can even report at your embassy when I come back to show you that I, in fact, came back to the Philippines. I have also attached my parent’s visas and my brother’s passport and Germany ID on this appeal.
7. Create a sense of urgency by mentioning when your flight date is. It is specially effective when you are really traveling soon. My sister wrote it short and sweet.
Me and my parents are planning to fly together on Saturday, June 25, 2016, to Germany. I hope you can respond to my appeal as soon as possible because I have barely two weeks before our planned departure date and I still need to book my flights.
Thank you so much for considering my appeal and I hope to hear a positive response from you.
8. Hand signature. Plus don’t forget to write your email and phone number so they can contact you easily. I omitted my sister’s signature in the sample for privacy reasons. Obviously.
Sincerely,
Diana Grace Yabis
[email protected]
0917645xxxx
9. Include all the attachments in your appeal letter. She included proof about her job, her leave of absence and her income tax. She also included a photo of her previous Schengen visa, my ID, my parents’ approved visas etc. Attach everything you mentioned in the appeal letter that will support your claims.
Notice that my sister’s appeal letter was just one page. Keep it short, concise and direct to the point. Don’t beg for a visa. Show them that you deserve a visa. And that you are not planning to be an illegal immigrant.
